Invitations, Guest Folders, Event Itinerary
Potential guests should be contacted as early as possible, even if a final date for the Conference or Lecture series has not been confirmed. This will ensure that potential guests have ample opportunity to adjust their schedule to accommodate your event.
Click here for a sample invitation letter.
Once the speaker has accepted, it is good to gather the following information as soon as possible.
Final Pre-event e-mail:
A final E-mail should be sent to all Conference or Lecture Series participants a few weeks prior to the event confirming all details and itinerary. This should include:
Please Click here for a sample.
It is customary to provide Guest Folders for arriving participants. These should be left in their hotel rooms for pick-up. Folders should include the following information:
Download File: conferenceschedulelettersample.pdf
Published: Tuesday, April 02, 2002
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