Rules & Regulations
Rules & Regulations
Registration and Enrollment; Course Load
Students are advised to remain aware of all campus deadlines applicable to registration and enrollment (which appear in the CALENDAR section of the UCLA Schedule of Classes). Failure to meet stipulated deadlines can result, at minimum, in the levying of late fees or other fines.
For each quarter (Summer session excluded), all graduate students are required to be either:
• registered and enrolled,
• registered in absentia, or
• on official leave of absence
Students register by paying registration fees by the deadline. Students are advised to enroll in at least 12 units per quarter unless approval by the Faculty Advisor stipulates otherwise. An exception to this policy exists only for graduate students, near their time to degree, who may be eligible to pay a filing fee. Students should monitor their academic progress online via My.UCLA and always check their records for accuracy. Any discrepancy should be immediately brought to the attention of the relevant faculty member.
Registration and Enrollment Procedure
All students can access their UCLA Billing Statement online through My.UCLA which will alert them to all payment amounts due for each quarter (such as registration fees, fines, outstanding debts, financial awards, and refunds).
ENROLLMENT for all courses may be done online through My.UCLA before the stipulated deadlines. Some courses (such as most graduate level seminars) may require that the student requests a Permission to Enroll number (or "PTE") from the appropriate instructor before enrolling in a course. More detailed information about this procedure is also available through various Campus publications and from the Coordinator of Student Affairs.
A PROJECTED COURSE LIST for each academic quarter will be distributed to every student prior to the beginning of each academic term. Each quarterly list will indicate courses that may be applied to MA degree requirements. The Faculty Advisor must check and approve all courses. Approval for enrollment in courses not appearing on this list must be obtained from the Program Chair/Faculty Advisor.
Course lists are always subject to change without prior notice and information (such as Course ID#s, class times & locations, and instructors) should always be verified by consulting the quarterly UCLA on line Schedule of Classes.
Leave of Absence
Students may formally petition to take a temporary LEAVE OF ABSENCE for one to three quarters during their graduate tenure. There is a maximum of three quarters of leave permitted to UCLA students. Leave of absence is not automatically granted and there must be a valid reason for the leave to be approved. Students are eligible for leave of absence only for one of the following reasons: outside employment, medical, parental obligations, other family obligations, military, emergency, financial hardship.
Students on a leave of absence are not eligible for any financial assistance from the university and are not covered by the Graduate Students Health Insurance policy (GSHIP).
Registration in Absentia
A registered student can apply for Registration in Absentia when (s)he needs to conduct research outside of California. Student’s research has to be directly related to his/her degree program.
For more information on the Leave of Absence and the Registration in absentia please click here.
Registered students wishing to officially WITHDRAW from the Program are advised to notify Graduate Division via formal petition. Failure to do so can result in the seizure of the student's Transcripts and Official Records and/or legal action by the University.
An "Incomplete" (appearing on the student transcript as an "I" rather than letter grade) indicates either that the student has not satisfied the minimum requirements for a given course or, alternatively (and rarely), indicates that the instructor (through prior agreement with the student) has allowed a temporary grade assignment of "Incomplete" to stand for one quarter and be immediately changed into a letter grade the following quarter (this typically occurs only with courses spanning more than a single quarter).
Incomplete grades can become very serious!!! If the student fails to satisfy the required coursework by the end of the following quarter, the Incomplete Grade will revert to a Failing Grade of "F" (not easy to later remove from the student's transcript).
In order to petition for any grade change or to remove an Incomplete grade, a form signed by the Chair/Faculty Advisor must be submitted to Graduate Division with a processing fee, supporting documentation, and an explanatory letter from the course instructor.
Current fees are listed on the UCLA Graduate Division website . California residents are exempt from Non-Resident Tuition. Non-California residency are encouraged to obtain California residency for tuition purposes as soon as possible. Students should contact the Academic Advisor for more information. International students are not eligible for California residency and should expect to pay the Non-Resident Tuition throughout their studies at UCLA.
For more information on graduate studies rules and regulations please check the "Standards and Procedures for Graduate Study at UCLA".
Published: Wednesday, August 17, 2016